Club Policies

A list of policies for our club are available below:

I understand that I am a member of Lopes Tavares London FC, and agree to behave in such a way that I do not bring the club into disrepute. Play your part and observe the FA’s Respect Code of Conduct for players at all times.

On the field, I will:

  • Adhere to the Laws of the Game
  • Display and promote high standards of behaviour
  • Promote Fair Play
  • Always respect the match official’s decisions
  • Never engage in public criticism of the match officials
  • Never engage in offensive, insulting or abusive language or behaviour
  • Never engage in bullying, intimidation or harassment
  • Speak to my team-mates, the opposition and my coach/Manager with respect
  • Remember we all make mistakes
  • Win or Lose with dignity. Shake hands with the opposition team and the referee at the beginning and end of every game.

I understand that if I do not follow the Code, any or all of the following actions may be taken by my club, County FA or The FA.
I may:

  • Be required to apologise to my team-mates, the other team, referee or team manager
  • Receive the warning from the coach/manager
  • Receive written warning from the club committee
  • Be required to attend an FA education course
  • Be dropped or substituted
  • Be suspended from training
  • Not be selected for the team
  • Be required to serve a suspension
  • Be fine
  • Be required to leave the club.

In addition:

  • The County FA/FA could impose a fine and or suspension on the club

I understand that it is important that I adhere to any code and am on time with clean kit for training and matches. If I am going to be late for training or unavailable then it is my sole responsibility to inform either the manager or coach as soon as possible. I understand that if I am late for a game/training, I face the possibility of being deselected for the match day duties or not being allowed to participate in training.

I will pay my subscriptions as and when they are due. I understand that if I fail to pay my subscriptions I could be deselected for the match day duties, and registration placed on hold meaning that I will not be able to play for another club until such time as I have paid my subscriptions or giving written permission by the club to play for another club (this will be reported to the County FA)

I will report any injuries to my coach/manager and physiotherapists as soon as possible. I know that I am expected to stretch and warm up before each game/training session and to cool down at the end.

Should I wish to cease playing for Lopes Tavares London FC then I will inform the coach/manager and the Director of Football in written and ensure that all outstanding subscriptions and fines are paid up to date before the club will agree to my release.

We all have a responsibility to promote high standards of behaviour in the game. In the FA’s survey of 37,000 grassroots participants, behaviour was the biggest concern in the game. This included the abuse of match officials and the unacceptable behaviour of over competitive parents, spectators and coaches on the sideline.

On and off the field, I will:

  • Show respect to others involved in the game including match officials, opposition players, coaches, managers, officials and spectators.
  • Adhere to the laws and spirit of the game
  • Promote Fair Play and high standards of behaviour
  • Always respect the match official’s decision
  • Never enter the field of play without the referee’s permission
  • Never engage in public criticism of the match officials
  • Never engage in, or tolerate, offensive, insulting or abusive language or behaviour

When working with players, I will:

  • Place the well-being, safety and enjoyment of each player above everything, including winning
  • Explain exactly what I expect of players and what they can expect from me
  • Ensure all parents/carers of all players under the age of 18 understand these expectations
  • Never engage in or tolerate any form of bullying
  • Develop mutual trust and respect with every player to build their self-esteem
  • Encourage each player to accept responsibility for their own behaviour and performance
  • Ensure all activities I organise are appropriate for the players’ ability level, age and maturity
  • Co-operate fully with others in football(e.g officials, doctors, physiotherapists, welfare officers) for each player’s best interests

I understand that if I do not follow the code, any/all of the following actions may be taken by my club, County FA or The FA, I may be:

  • Required to meet with the club, league or County Welfare Officer
  • Required to meet with the club committee
  • Monitored by another club coach
  • Required to attend a FA education course
  • Suspended by the club from attending matches
  • Suspending or fine by the County FA
  • Required to leave or be sacked by the club

In addition:

  • My FACA (FA Coaches Association) membership may be withdrawn.

I will:

  • Applaud effort and good play as well as success
  • Always respect the match officials’ decisions
  • Remain outside the field of play and within the Designated Spectators’ Area (where provided)
  • Let the coach do their job and not confuse the players by telling them what to do
  • Encourage the players to respect the opposition, referee and the match officials
  • Avoid criticising a player for making mistake - mistakes are part of learning
  • Never engage in, or tolerate, offensive, insulting, or abusive language or behaviour

I understand that if I do not follow the code, any/all of the following actions may be taken by Lopes Tavares London FC, the County FA or The FA, I may be:

  • Issued with a verbal warning from a club or league official
  • Required to meet with the club, league or County FA Welfare Officer
  • Required to meet with the club committee
  • Obliged to undertake an FA education course
  • Obliged to leave the match venue by the club
  • Requested by the club not to attend future games
  • Suspended or have my club membership removed
  • Required to leave the club along with any dependent

In addition:

  • The FA/County FA could impose a fine and/or suspension on the club

Name:

Signed:

Date:

The aim of this policy is to ensure that everyone is treated fairly and with respect and that Lopes Tavares London Football Club is equally accessible to them all.

Lopes Tavares London Football Club is responsible for setting standards and values to apply throughout the club at every level.

Lopes Tavares London Football Club belongs to and it should be enjoyed by, anyone who wants to participate in it. Our commitment is to confront and eliminate discrimination whether by reason of gender, sexual orientation, marital status, race, nationality, ethnic origin, colour, religion or belief, ability or disability and to encourage equal opportunities.

This policy is fully supported by the club Officer who are responsible for the implementation of this policy.

Lopes Tavares London Football Club, in all its activities will not discriminate, or in any way treat anyone less favourably on grounds of gender, sexual orientation, marital status, race, nationality, ethnic origin, colour, religion or belief, ability or disability.

It means that Lopes Tavares London Football Club will ensure that it treats people fairly and with respect and that it will provide access and opportunities for all members of the community to take part in, and enjoy, its activities.

Lopes Tavares London Football Club will not tolerate harassment, bullying, abuse or victimisation of an individual, which for the purposes of this policy and actions and sanctions applicable is regarded as discrimination. This includes sexual or racially based harassment or other discriminatory behaviour, whether physical or verbal.

Lopes Tavares London Football Club will work to ensure that such behaviour is met with appropriate action in whatever context it occurs.

Lopes Tavares London Football Club is committed to taking positive action where inequalities exist and to the development of a programme of ongoing training and awareness raising events and activities in order to promote the eradication of discrimination and promote equality in football.

1. Name
The club shall be called Lopes Tavares London Football Club

2. Objects
The subjects of the club shall be to provide facilities, promote the game of Association Football, to arrange matches and social activities for its members and community participation in the same.

3. Status of Rules
These rules (the “Club Rules”) form a binding agreement between each member of the club.

4. Rules and Regulations
(a) The members of the club shall so exercise their rights, power and duties and shall, where appropriate, use their best endeavours to ensure that others conduct themselves so that the business and affairs of the club are carried out in accordance with the Rules and Regulations of the Football Association Limited (“The FA”), County Football Association to which the Club is affiliated (“Parent County Association”) and competitions in which the Club participates, for the time being in force.
(b) No alteration to the Club Rules shall be effective without prior written approval by the Parent Count Association. The FA and the Parent County Association reserve the right to approve any proposed changes to the Club Rules.
(c) The club will also abide by the FA’s Child Protection Policies and Procedures, Codes of Conduct and the Equality Policy as shall be in place from time to time.

5. Club Membership
(a) The membership of the Club from time to time shall be those persons listed in the register of members ( the “Membership Register”) which shall be maintained by the Club Secretary.
(b) Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the Club. Election to membership shall be at the discretion of the Club Committee and granted in accordance with anti-discrimination and equality policies which are in place from time to time. An appeal against refusal may be made to the Club Committee in accordance with the Complaints Procedure in force from time to time. Membership shall become effective upon an applicant’s name being entered in the Membership Register.
(c) In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.
(d) The FA and Parent County Association shall be given access to the Membership Register on demand.

6. Annual Membership Fee
(a) An annual fee payable by each member shall be determined from time to time by the Club Committee and set at a level that will not pose a significant obstacle to community participation. Any fee shall be payable on successful application for the membership and annually by each member. Fees shall not be repayable.
(b) The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the Club.

7. Resignation and Expulsion
(a) A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of his/her resignation. A member whose annual membership fee or further subscription is more than (2) months in arrears shall be deemed to have resigned.
(b) The Club Committee shall have the power to expel a member when, in its opinion, it would not be in the interest of the Club to remain a member. An appeal against such a decision may be made to the Club Committee in accordance with the Complaints Procedure in force from time to time.
(c) A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the income and assets of the Club (Club Property).

8. Club Committee
(a) The Club Committee shall consist of the following Club Officers: Chairperson, Secretary and Treasurer and up to (5) five other members, elected at an Annual General Meeting.
(b) Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting (“AGM”). One person may hold no more than (2) two positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs to the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Chairperson or in absence the Secretary. The quorum for the transaction of business of the Club Committee shall be three. Decisions of the Club committee of meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.
(c) Any member of the Club Committee may call a meeting of the Club Committee by giving not less than (7) seven days’ notice to all members of the Club Committee. The Club Committee shall hold not hold less than (4) four meetings a year.
(d) An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposal by one and seconded by another of the remaining Club Committee members and approved by simple majority of the remaining Club Committee members.
(e) Save as provided for the Rules and Regulations of The FA, the Parent County Association and any applicable Competition, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.
(f) The position of a Club Officer shall be vacated if such person is subject to a decision of The FA that such person be suspended from holding office or from taking part in any football activity relating to the administration or management of a football club.

9. Annual and Extraordinary General Meetings
(a) An AGM shall be held in each year to:
(i) receive a report of the activities of the Club over the previous year
(ii) receive a report of the Club’s finances over the previous year
(iii) elect the members of the Club Committee
(iv) consider any other business.
(b) Nominations for the election of members as Club Officers or as members of the Club Committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the meeting.(c) An EGM may be called at any time by the Club Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing, signed by not less than (5) five members stating the purposes for which the meeting is required and the resolutions proposed. Business at an EGM may be any business that may be transacted at an AGM.
(d) The Secretary shall send to each member at their last known address written notice of the date of a General Meeting (whether an AGM or an EGM) together with the resolutions to be proposed at least 14 days before the meeting.
(e) The quorum for a General Meeting shall be (4) four
(f) The Chairperson, or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have (1) one vote and resolution shall be passed by simple majority. In the event of an equality of voted the Chairperson of the meeting shall have a casting vote.
(g) The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes of General Meetings into the Minute Book of the Club.

10. Club Teams
At its first meeting following each AGM the Club Committee shall appoint a Club member to be responsible for each of the Club’s football teams.
The appointed members shall be responsible for managing the affairs of the team.
The appointed members shall present to the Club Committee at its last meeting prior to an AGM a written report of the activities of the team.

11. Club Finances
(a) A bank account shall be opened and maintained in the name of the Club (the “Club Account”). Designated account signatories shall be the Club Chairperson, the Club Secretary and the Treasurer. No sum shall be drawn from the Club Account except by cheque signed by (2) two of the (3) three designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.
(b) The Club Property shall be applied only in furtherance of the objects of the Club. The distribution of profits or proceeds arising from the sale of Club Property to members is prohibited.
(c) The Club Committee shall have the power to authorise the payment of remuneration and expenses to any member of the Club (although a Club shall not remunerate a member for playing) and to any other persons for services rendered to the Club.
(d) The Club may provide sporting and related social, sporting equipment, coaching, courses, insurance cover, medical treatment, away match expenses, post-match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.
(e) The Club may also in connection with the sports purpose of the Club:(i) sell and supply food, drink and related sports clothing and equipment.
(ii) employ members (although not for playing) and remunerate them for providing goods and services, on fair terms set by the Club Committee without the person concerned being present.
(iii) pay for reasonable hospitality for visiting teams and guests.
(iv) indemnify the Club Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).
(f) The Club shall keep accounting records for recording the fact and nature of all payments and receipts so as to disclose, with reasonable accuracy, at any time, the financial position, including the assets and liabilities of the Club. The Club must retain its accounting records for a minimum of (6) six years.
(g) The Club shall prepare an annual “Financial Statement”, in such format as shall be available from The FA from time to time. The Financial Statement shall be verified by an independent, appropriate qualified accountant and shall be approved by members at General Meeting. A copy of any Financial Statement shall, on demand, be forwarded to The FA.
(h) The Club Property, other than the Club Account, shall be vested in not less than (2) two and no more than (4) four custodians, one of whom shall be the Treasurer (“the Custodians”), who shall deal with the Club Property as directed by decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision.
(i) The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at General Meeting.
(j) On their removal or resignation a Custodian shall execute a Conveyance in such form as is published by The FA from time to time to a new elected Custodian or the existing Custodians as directed by the Club Committee. The Club shall, on request, make the copy of any Conveyance available to The FA. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only (1) one surviving Custodian, ab EGM shall be convened as soon as possible to appoint another Custodian.
(k) The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.

12. Dissolution
(a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least (3/4) three-quarters of the members present.
(b) The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.
(c) Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to another Club, a Competition, the Parent County Association or The FA for use by them for related community sports.